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IT Governance

Engaging faculty and staff in decisions that affect them is an important part of how the Division of Information Technology works. The IT Governance structure provides guidance and a framework that provides input into process implementation, enterprise administrative systems, academic technologies, and information security policy issues.

Strategic Advisory Council on IT

Purpose

The Strategic Advisory Council on Information Technology provides oversight and guidance for campus-wide information technology initiatives including the responsibility for investment prioritization and resource management.

Responsibilities

The responsibilities of the Strategic Advisory Council on Information Technology include the following:
  • Ensures that there is strategic alignment between the University’s goals and objectives and IT initiatives, operations and practices.
  • Provides strategic direction on resource management in thoughtful and well planned design, development, implementation and maintenance of sustainable IT solutions and strategies
  • Affirms that the value proposition of IT projects are proportional to the level of investment

Membership

The membership of the Strategic Advisory Council on Information Technology is as follows:
  • Chair
    • The advisory council will be chaired by the Senior Vice President for Finance and Administration
  • Members – Appointed on an annual basis
    • Provost and Senior Vice President for Academic Affairs
    • Vice Provost for Enrollment Management and External Affairs
    • Associate Vice President for Information Technology and CIO
    • Assistant Vice President for Budget and Finance Planning
    • Chair(s) Faculty Technology Advisory Group (TAG)
    • Chair(s) Administrative Technology Advisory Council
    • Chair(s) Academic Technology Advisory Council
    • Chair Information Security Advisory Council
  • Guests
    • Guests will be invited on an as-needed basis

Meetings

Meeting frequency will be determined by need, but will be held no less than quarterly. Meeting agendas and minutes will be made available by the Chair or their appointed scribe.

Reporting

The advisory council will report to the President’s Cabinet.

 

Effective Date: January 15, 2018
Last Revision Date: September 5, 2018

Administrative Technology Advisory Council

Purpose

The Administrative Technology Advisory Council provides guidance and advice on the enterprise administrative systems at the University including Ellucian Banner and third party systems that meet the administrative needs of faculty, staff and students. In addition, this Council establishes data standards for the University’s information assets that ensure consistency within these enterprise systems.

Responsibilities

The responsibilities of the Administrative Technology Advisory Council include the following:

  • Assists in the planning, implementation and maintenance of Ellucian Banner Student, Financial Aid, Finance, Human Resources and Advancement modules, along with Self Service Banner and mobile services and Argos reporting tools in support of University business processes.
  • Ensures that the University’s administrative systems meet the needs of faculty, staff and students.
  • Establishes and maintains the University data standards and governance for Ellucian Banner and third party enterprise administrative systems.
  • Advises on administrative technology issues, priorities and new initiatives in accordance with University’s strategic goals and objectives.

Membership

The membership of the Administrative Technology Advisory Council is as follows:

  • Chair
    • The committee will be co-chaired by the Manager, Enterprise Applications Services and one functional area leader from the committee. The functional area leader will rotate on an annual basis and appointed by the Associate Vice President for Information Technology and CIO.
  • Members – Appointed on an annual basis by division leadership, includes the following technology functional leads:
    • Academic College Representatives (3)
    • Admissions
    • Advancement
    • Bursar
    • Center for Teaching and Learning Excellence (CTLE)
    • Enrollment Management and External Affairs
    • Facilities
    • Finance
    • Financial Aid
    • Human Resources
    • Office of Institutional Reporting and Data Analysis
    • Information Technology Business Analysts
    • Information Technology Manager, Database Management Services
    • Library
    • Payroll
    • Provost’s Office
    • Registrar
    • Residence Life
    • Student Formation and Campus Life
  • Standing Data Governance Subcommittee within this Council
    • Chair - This subcommittee is co-chaired by the Manager, Database Administrative Services and the Director, Institutional Research
    • Members include the following functional leads :
      • Admissions
      • Advancement
      • Finance
      • Financial Aid
      • Human Resources
      • Information Technology Business Analysts
      • Institutional Research
      • Provost’s Office
      • Registrar
      • Student Formation and Campus Life
  • Guests
    • Guests will be invited on an as-needed basis

Meetings

Meetings will occur bi- monthly, but will be held no less than quarterly. Meeting agendas and minutes will be made available by the Chair or their appointed scribe.

Reporting

The advisory council will report to the Strategic Advisory Council on Information Technology and the President’s Cabinet.

 

Effective Date: January 15, 2018
Last Revision Date: November 5, 2020

Academic Technology Advisory Council

Purpose

The Academic Technology Advisory Council, in collaboration with the Faculty Senate Technology Advisory Group (TAG), provides guidance and advice on academic technology at the University including technology for teaching, learning, research and scholarship. In addition, this Council provides feedback on technology initiatives affecting faculty and the academic enterprise.

Responsibilities

The responsibilities of the Academic Technology Advisory Council include the following:

  • Assists in the planning and implementation of academic technology that supports teaching, learning, research and scholarship. This includes software, hardware, instructional facilities design and media technologies.
  • Ensures that the University’s academic technology systems meet the needs of faculty and students.
  • Advises on academic technology issues, priorities and new initiatives in accordance with University’s strategic goals and objectives.

Membership

The membership of the Academic Technology Advisory Council is as follows:

  • Chair
    • The committee will be co-chaired by the two academic area leaders from the committee. The academic leadership will rotate on an annual basis and be appointed by the Provost and Senior Vice President for Academic Affairs and the Associate Vice President for Information Technology and CIO.
  • Members – Appointed on an annual basis by the Provost/Faculty Senate and includes representatives from the following areas:
    • Office of the Provost
    • Dean or Associate Dean of the College of Arts and Sciences (CAS)
    • Dean or Associate Dean of the Kania School of Management (KSOM)
    • Dean or Associate Dean of the Panuska College of Professional Studies (PCPS)
    • Dean or Associate Dean of the Library
    • Faculty Representative from the Library
    • Faculty Representative from College of Arts and Sciences (CAS)
    • Faculty Representative from the Kania School of Management (KSOM)
    • Faculty Representative from the Panuska College of Professional Studies (PCPS)
    • Co-Chairs of the Faculty Senate – Technology Advisory Group
    • CTLE
    • Student Representative from the Student Senate
    • Associate Vice President for Information Technology and CIO
    • Information Technology Managers - Academic and Media Services, Client Services
  • Guests
    • Guests will be invited on an as-needed basis

Meetings

Meeting frequency will be determined by need, but will be held no less than quarterly. Meeting agendas and minutes will be made available by the Chair or their appointed scribe.

Reporting

The advisory council will report to the Strategic Advisory Council on Information Technology and the President’s Cabinet.

 

Effective Date: January 15, 2018
Last Revision Date: July 11, 2018

Information Security Advisory Council

Purpose

The Information Security Advisory Council (ISAC) provides guidance and oversight of the Information Security program with an emphasis on strategy and policy issues, risk management, and compliance to applicable laws and regulations ensuring compliance to applicable laws, regulations. In addition, the Council serves as an advocate of the University information security program.

Responsibilities

The responsibilities of the Information Security Advisory Council include the following:

  • Establishes and maintains a framework for information security policy and programs.
  • Assists in the adoption and implementation of a university–wide information security program.
  • Defines and documents information security policies, procedures and standards.
  • Defines and promotes an information security training program.
  • Advises on information security issues, priorities and new initiatives in accordance with University’s strategic goals and objectives.

Membership

The membership of the Information Security Advisory Council is as follows:
  • Chair
    • The advisory council will be chaired by the Associate Vice President for Information Technology and CIO
  • Members – Appointed on an annual basis and includes leadership from the following areas:
    • Enrollment Management
    • Finance
    • Financial Aid
    • General Counsel
    • Human Resources
    • Information Technology (Information Security Office)
    • Internal Audit (External Firm)
    • Library
    • Office of the Provost
    • Publications/Marketing
    • Registrar
    • Student Formation and Student Affairs
    • University Advancement
  • Guests
    • Guests will be invited on an as-needed basis

Meetings

Meetings will occur monthly and frequency will be determined by need, but will be held no less than quarterly. Meeting agendas and minutes will be made available by the Chair or their appointed scribe.

Reporting

The advisory council will report to the Strategic Advisory Council on Information Technology and the President’s Cabinet.

Effective Date: November 17, 2017
Last Revision Date: November 17, 2017

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